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Administrative Assistant Spec

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N1414:Administrative Assistant Spec
Job Description :
This position is responsible for providing administrative assistant support to the Lockheed Martin International Vice President of International Government Affairs, Operations & Regional Executive for Latin America, and members of his/her immediate team. The ideal candidate will have recent and extensive experience providing efficient administrative assistant support to senior executives in a fast-paced and highly visible organization. This position requires a positive, self-directed work style to complete tasks with minimal supervision, effective customer service skills, the ability to leverage technology and LM processes and tools to solve problems, the initiative to think and act independently and anticipate requirements, and the judgment and dexterity to react and shift priorities quickly while remaining calm and efficient with a professional image.
The main responsibilities of this position include:
- Maintaining calendars; ensuring they remain updated and accurate;
- Providing prompt follow-up to meeting requests and correspondence;
- Responding quickly and effectively to last minute changes to meetings and logistics;
- Scheduling and coordinating meetings with internal and external stakeholders. Working and re-working complicated calendar scheduling as needed;
- Setting up and supporting in-person meetings and video conferences in Crystal City (and other locations, as needed)
- Providing phone and email support;
- Editing documents and presentations;
- Arranging air travel, hotels, and other transportation needs for domestic and international travel;
- Preparing expense reports promptly, and processing other payments;
- Engaging and working with the Lockheed Martin International administrative assistant team to schedule, plan and organize meetings and events.

Basic Qualifications

Recent and demonstrated extensive experience providing administrative assistant support to senior executive level clients
- Attention to detail
- Effective communication skills, both verbal and written
- Demonstrated proficiency in booking and expensing domestic and international travel
- Advanced level proficiency with the Microsoft Office suite of applications
- Punctuality
- Demonstrated ability to act with diplomacy and discretion with customers, colleagues, leaders, and vendors
- Demonstrated ability to be productive in fast paced environment
- Demonstrated ability to work comfortably and confidently with high level customers
- Effective organizational and prioritization skills
- Strong multi-tasking skills
- Demonstrated ability to respond to change quickly and professionally
- Positive, collegial, and team-oriented attitude
- Commitment to the highest ethical standards
- Passion for continuous improvement in Lockheed Martin International’s operations
- Demonstrated ability to handle confidential information

Desired skills
- Prior experience as a successful Administrative Assistant at Corporate Headquarters
- Prior experience providing successful back-up support to Executive Administrative Assistants at Corporate Headquarters
- Demonstrated ability to lead a team of geographically dispersed administrative assistants
- Experience working with and supporting international organizations
- Foreign language capability, particularly languages spoken by key country customers

As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Join us at Lockheed Martin, where we’re engineering a better tomorrow.

Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Job Location(s): Arlington Virginia
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FLEX-Non-Standard 40 hour week
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