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Administrative Assistant

Req ID :
Job Code/Title :
N1413:Administrative Assistant Sr
Job Description :
If you love all things space and have the drive to take on some of the nation’s most important security challenges, then Special Programs is the place for you to make a difference. Do what matters.

Special Programs is looking for a dynamic administrative assistant to perform diverse administrative duties, which by nature of the position involve high-level contacts with other Lockheed Martin executives, and senior Government customers. Exposure to sensitive information necessitating considerable use of discretion and, judgment. Requires coordination with other administrative assistants for coverage of shared responsibilities and projects. May be asked to flex time to support executives as needed. Position requires TS/SCI clearance which requires extensive background investigation.

The responsibilities for this dynamic position are listed below:

• Performs a variety of secretarial and administrative duties for Special Programs Line of Business
• Supports the P321 Payload director and leadership team
• Assists with both internal and external Executive visits.
• Maintains calendars, arranges meetings, makes travel arrangements and interfaces with program management and high level customers.
• Sets up conference and teleconference meetings.
• Multi-tasks effectively in a fast-paced, dynamic work environment.
• Partners and coordinates with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborates with same with a highly-motivated, can-do spirit.
• Demonstrates initiative, discretion and tact in managing email, telephone calls and other requests.
• Ensures all correspondence is accurate, complete and properly handled.
• Utilizes personal computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts.
• Assures administrative detail on all projects: updates and statuses delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provides backup materials for callbacks; fixes commitments to maximize leaders' time efficiency; screens visitors to control interruptions and preserve leaders' schedules; provides meeting backup data as needed and arranges all amenities for same.
• Pursues opportunities to change or lean out processes or approaches.
• Determines priorities in regards to non-routine situations.
• Performs additional special assignments as required.

Basic Qualifications
• Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as outside customers, clients and vendors.
• Demonstrated executive presence through professional presentation and supports a very professional environment.
• Possesses computer skills with respect to Microsoft Office Suite (Outlook, Word, Excel, Power Point and Access), and internet research skills and be at an advanced level of competency.
• Demonstrates the ability to coordinate complex travel arrangements and reconciliation of expense reports.
• Has the ability to handle confidential and sensitive information with the utmost discretion.
• Possess the ability to take initiative in leader's absence.
• Must be able to multi-task and complete assignments accurately and on time.

Desired skills
• Experience planning, coordinating and executing high level executive visits including both internal and external visitors
• Must be flexible and possess project management skills and project coordination experience sufficient to work independently and execute projects with minimal supervision.
• Demonstrates working knowledge of Sharepoint.
• Active TS/SCI Clearance

As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Join us at Lockheed Martin, where we’re engineering a better tomorrow.

Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Job Location(s): Sunnyvale California
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Work Schedule :
9x80A-9,9,9,9,8 hrs/d in wk1, /9,9,9,9,off in wk2
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